When using Microsoft Word, you may feel the need to repeat a specific action multiple times. This may involve reusing preset text or inserting specific text with intricate formatting. It can be a chore, and you may be wishing for an easier way to do it. Thankfully, there is one! By making use of Word’s macros, you can automate repetitive actions and make your life simpler.
This tutorial shows how to enable macros on MS Word on WINDOWS. All versions should be similar.You can disable macros or revert back to previous options any time you want. The. How to Create Macros in MS Word 2010 and Run in New Document Posted on May 28, 2015 December 20, 2018 by admin A macro is a shortcut to something you do a lot. Assign your new macro to buttons Click on the Button icon to add a button to Word’s Quick Access Toolbar. Now, select the macro you just created and click Add to add the button to the Quick Access Toolbar. Click on the Modify icon to select new icon and to rename and click OK.
What Are Macros?
So, what are macros? The best way to think of macros is as a series of instructions. You set out a series of steps that you want Word to automate, then tell Word to perform those steps whenever you like. This makes automation very easy, and can save a lot of time and effort. The easiest way to create a macro is to allow Word to record your actions, then physically perform your desired actions within the document. Once recorded, you can tell Word to repeat what you did at any time.
Related: Fifty Great Microsoft Word 2013 Shortcuts
Making a Macro
So now that we know what they do, let’s learn to make a macro in Microsoft Word! In this example we’ll be creating a macro that automatically creates a table. This might be a useful feature if you occasionally see yourself needing to create a new table without manually making a new one or copy-pasting an existing table.
First, we need to tell Microsoft Word how to make our table. To do this, we click on “View,” then “Macros,” then “Record Macro.”
We name our macro here. For this example we’ll call it “CreateTable.”
Underneath the naming box are two buttons, “Button” and “Keyboard.” This is where you pick if you want to activate your macro via a button within Word or by pressing a hotkey on your keyboard.
Selecting the Button Option
If you select “Button,” you’ll be taken to a new popup window. It may look confusing at first, but it’s just Word allowing you to add the button to the Quick Access bar. This is where we want our button, so we’ll select the macro and click “Add >>” to add it to the list on the right.
With the macro still selected, click “Modify…” at the bottom of the list.
Here you can choose what icon your button uses. Pick something that suits your macro, then OK out of all windows.
Selecting the Keyboard Option
If you select the keyboard option, you can define which hotkey to assign the macro to. It’s compatible with quite a few combinations, such as Ctrl + [Key] and Ctrl + Shift + [Key], so pick out a hotkey that suits you. Word will let you know if anything is currently assigned to that hotkey so you don’t interfere with existing shortcuts. Once you’ve found the perfect key combination, click “Assign.”
Recording the Macro
Now that you have set up the method of activation, Microsoft Word will begin recording your actions. While it’s recording, any actions you now perform in the document will be remembered in the macro. In this example, we create our table and fill it out with the essential fields. Because our actions are being recorded, we should be careful and not make any mistakes!
Once the table is done, we click “View,” then “Macro” again, and then click “Stop recording.”
Now that our macro is recorded, we can make this table at any time we like. If we assigned it to a hotkey on the keyboard, we can press those keys to insert a table. Likewise, if we made a button for it, we can find that button in the Quick Access bar.
Regardless of which method we selected for the macro, our table is replicated when we activate it. Now we can recreate our base table with little hassle!
Deleting a Macro
When your macro has outlived its use, you can get rid of them by simply clicking “View,” then “Macros,” then “View Macros.”
Select the macro you don’t want anymore, then click “Delete.”
Macro Safety
While macros can be used to make life easier, they can also have nefarious intents! Never run macros that have come from an untrusted source or download a Word document attached to a suspicious email. “Macro viruses” can be a real problem, so make sure you stay safe when using them.
Macros Made Easy
When you need to perform repetitive actions in Word, a macro can come in great use. Now you know how to make a keyboard or button macro, how to record it, and how to use it once it’s made.
Do you see yourself using macros a lot? Do you already? Let us know below.
In Word, you can automate frequently used tasks by creating and running macros. A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically.
Newer versionsOffice 2007Word for the web
To save time on tasks you do often, bundle the steps into a macro. First, you record the macro. Then you can run the macro by clicking a button on the Quick Access Toolbar or pressing a combination of keys. It depends on how you set it up.
Record a macro with a button
The button for your macro appears on the Quick Access Toolbar.
To run the macro, click the button.
Record a macro with a keyboard shortcut
To run the macro, press the keyboard shortcut keys.
Run a macro
To run a macro, click the button on the Quick Access Toolbar, press the keyboard shortcut, or you can run the macro from the Macros list.
Install Macros In Word 2010Make a macro available in all documents
To make a macro from one document available in all new documents, add it to the Normal.dotm template.
Add a macro button to the ribbon
If you don't have a custom group, click New Group. Then click Rename and type a name for your custom group.
Write a macro from scratch in Visual BasicHow To Enable Macros In Word
After you open the Visual Basic Editor, you may want more information about working with Visual Basic for Applications. For more information, click Microsoft Visual Basic Help on the Help menu or press F1.
You can record a sequence of actions, or you can write a macro from scratch by entering Visual Basic for Applications code in the Visual Basic Editor.
Note: To work with macros in Office Word 2007, you need to show the Developer tab.
Show the Developer tab
Record a macro
Change the keyboard shortcut for a macro
Run a macro
How To Install Macros In WordWrite a macro from scratch in Visual Basic
After you open the Visual Basic Editor, you may want more information about working with Visual Basic for Applications. For more information, click Microsoft Visual Basic Help on the Help menu or press F1.
To make quick work of tasks that you do often, in the desktop version of Word you can bundle the steps into macros that run with a single click. In Word for the web, you have to step through such tasks manually.
If you have Word, first click Open in Word to open your document in Word.
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Then follow the instructions for the desktop version of Word.
Macros In Word 2013
When you run the macro in Word and save the document, you’ll see the results of the macro when you reopen your doc in Word for the web.
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